About TOTEME

TOTEME is a fashion house rooted in Swedish sensibilities, modern aspirations and the notion of style. With an appreciation for women’s many roles and how pieces are worn in practice, we create emblematic designs with an emphasis on materiality and shape. Representing a direct and decisive way of dressing, the collections are contextualized in curated edits, visuals and spaces.

TOTEME was founded in 2014 by Elin Kling and Karl Lindman. From the atelier in Stockholm, we create collections spanning ready-to-wear, shoes, bags, accessories and jewelry.

The Role

TOTEME is looking for a Production Planner to join our team in Stockholm for a parental leave cover of at least 14 months.

In this role, you will oversee the bulk procurement process from PPS approval through to warehouse delivery, with a main focus on Ready-to-Wear. You will play a key role in planning and coordinating production capacity across suppliers to ensure timelines, volumes, and quality requirements are met across seasons. A central responsibility is owning and maintaining production planning in Excel, including the master production file, ensuring accuracy across markets and destinations.

You will work closely with the Production and Product Development teams, and report to the Head of Production, supporting efficient production planning, balanced capacity allocation, and on-time deliveries aligned with business priorities.

Responsibilities

• Own and manage the critical production path, setting timelines and capacity plans together with the Head of Production, and proactively communicating deadlines, risks, and delays to stakeholders.

• Plan, maintain, and own production planning in Excel, including the master production file, market/destination splits, and alignment with forecasts and demand.

• Lead cross-functional production planning with Merchandising, Wholesale, and the production team, ensuring clear communication towards suppliers.

• Place and manage purchase orders and re-orders with manufacturers in Zedonk, negotiating minimums, pricing, and delivery terms, and keeping PLM systems updated.

• Build and maintain strong relationships with manufacturers and suppliers, ensuring on-time delivery in line with TOTEME quality standards, including delivery follow-up and order adjustments.

• Pre-book raw materials and trims where required, in collaboration with the Head of Production.

• Manage quality control and external testing processes, and support suppliers with procurement of labels, packaging, and related materials.

• Participate in and contribute to TOTEME’s social and environmental sustainability strategy.

Your Profile

• At least 2 years of experience in a production or production coordination role, preferably within a premium or high-end fashion brand.

• Very strong Excel skills, including working with large data sets, lookups, reporting, and production planning tools.

• Experience working with PLM systems, Zedonk experience is a plus.

• Strong understanding of production planning, timelines, and bulk order management.

• Fluent in written and spoken English.

About You

• Structured, analytical, and solution-oriented, with the ability to adapt quickly when plans change.

• Comfortable taking ownership and working independently in a fast-paced, ever-changing environment.

• A clear and confident communicator who enjoys collaborating across teams.

• Detail-oriented and data-driven, while understanding the bigger production picture.

• Positive, pragmatic, and resilient, with the ability to manage both strategic planning and hands-on operational tasks.

This is a parental leave cover of at least 14 months. It is a full-time position based at TOTEME's headquarters in Stockholm starting as soon as possible.

TOTEME has teams in Stockholm, London, New York, and Shanghai, as well as retail spaces across Europe, North America, and Asia. As a member of our dynamic, creative, and highly collaborative team, you will take part in exciting projects and milestones, evolving within your role as you contribute to the company’s growth.

TOTEME stands for inclusivity and a sense of belonging in the workplace. We welcome all applicants and recruit on the basis of skills and experience.

By applying to this position I agree with TOTEME’s privacy policy and to be contacted about future job opportunities for up to 2 years from the submission date. Find out more about our privacy policy here.